PraxisClinic

Practice Management for Holistic & Complementary Practitioners

Rebuilt from the ground up after 25 years in practice — fast, modern, runs on any device. No subscriptions, no cloud dependency, no hidden costs. Priced at the cost of a single patient treatment, all in.

Windows PC or laptop
Mac — including older machines
NAS device (Synology, QNAP)
Raspberry Pi
Linux server
Any web browser — desktop, tablet, phone
Multi-practitioner & multi-site
Your own private network — GDPR by design
25+
Years evolved in practice
30+
Searchable audit fields
4
Access levels — from reception to admin
👤
Patient Management
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Full patient records across 5 clinical pages
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Contact details, demographics, employment, insurance
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Case history, cranial, accident / RTA, PMH
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Examination findings — baseline and per-session changes
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Diagnosis, prognosis, medicines, treatment history
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Five Elements, Feng Shui, pulse history, astrology profile
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Podiatry / chiropody — standalone clinical page
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Treatment plans — clinic and home goals, progress tracking, printable
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Letters — GP referral, discharge, appointment reminders
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Documents — consent forms, insurance authorisations, GDPR sign-offs stored against patient record
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Attachments — file uploads per patient record
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Colour labels, priority flags, referral flags
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Review period flags — practice default or per-patient override
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Patient export — printable PDF record
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Sortable patient list — name, status, practitioner, last seen, date added
📋
Treatment Sessions
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Full treatment session recording
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Condition, state, examination changes, SLR, nerve radiation
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Treatments, treatment notes, therapy type
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Medicines — standard, supplement, herbal, homeopathic
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Improvement percentage, maintenance flag, GP referral flag
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Fee, payment method, paid status
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Attendance and cancellation tracking
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Examination findings within session — changes from baseline
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Direct link to podiatry record from session
📅
Schedule & Diary
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Week, day and month diary views
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Multi-practitioner support
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Appointment types (therapies) — editable, colour coded
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Blocked time, admin and holiday entries
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Room and resource management
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Attended / unattended marking
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Patient contact details in appointment popup
🔍
Audit & Search
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Cross-tab query builder — 30+ searchable fields
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Demographics, conditions, examination findings, medicines, treatments, dates
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Saved searches — personal and shared
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Quick search — Due for Review
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Cohort tagging — colour-tag any result set for group analysis
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Analyse cohort button — jump from Audit results directly to Statistics cohort tab
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Audit results export to CSV
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Find patients by condition, treatment, medicine, examination finding, age, sex and more — impossible with a paper system
📊
Statistics & Clinical Quality Audit
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Practice dashboard — session counts, income and new patients by month, year and all time
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Sessions and income charts — last 12 months at a glance
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Top conditions and referral sources on the dashboard
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Clinical Quality Audit tab — outcome KPIs: avg improvement %, sessions reaching 50%, 75% and 100% resolution
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Conditions outcomes table — patient count, sessions, avg sessions per patient, avg improvement, good and resolved outcome counts
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Traffic-light improvement colouring — green 75%+, amber 50-74%, red below 50%
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Therapy type outcomes — compare modalities by avg improvement and sessions to discharge
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Prognosis vs actual outcome — how closely clinical prediction matched result
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Improvement distribution chart — 0%, 1-25%, 26-50%, 51-75%, 76-99%, 100%
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Treatment frequency breakdown
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Therapy type, sex, age and referral source demographic charts
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Employment type and occupation sector breakdowns
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Referral sources — full breakdown with counts and percentages
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Cohort analysis — tag any Audit result set with a colour, then analyse that group's demographics and outcomes on the Cohort tab
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Date range filter — any custom period, or filter by year and practitioner
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Audit page cohort button — tag search results then jump straight to cohort analysis
💷
Accounts
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Income recording — fee, payment method, linked to session
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Expenditure recording — type, recipient, receipt date, tax
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Monthly summaries — clean data for your accountant
📤
Import & Export
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CSV export — patients, sessions, income, expenditure, contacts
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Patient import from CSV with flexible column mapping
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FileMaker export import — direct migration supported
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Individual patient record PDF export
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Database backup — one-click SQL download
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Full backup — database + files + attachments as zip
🚗
Mileage & Self Assessment
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Mileage log — car, motorcycle and bicycle at HMRC rates
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45p/mile (first 10,000), 25p thereafter — automatically calculated
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Link journeys to patients and practice locations
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Self Assessment summary — income, expenditure, mileage claim, net profit
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MTD quarterly breakdown with submission due dates (Q1–Q4)
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MTD threshold warnings -- £50k from Apr 2026, £30k from Apr 2027
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Direct HMRC submission -- connect once, submit quarterly with one click (optional add-on)
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HMRC OAuth2 authorisation -- secure connection to your HMRC account
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Quarterly figures pulled automatically from your accounts for the selected quarter
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Full submission log -- date, period, income, expenses, profit and HMRC reference
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CSV export for accountant
🔒
Security & Encryption
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AES-256-CBC field encryption — switchable in Setup → Security
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Encrypted fields: email, phone, address, notes, case history
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Encryption key stored in config.php — never in the database
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Default off — enable when ready with one-click migrate
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Protects against SQL injection and database dump theft
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GDPR Article 32 compliant — encryption at rest
✉
Contacts & CPD
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GP, therapist, insurer, associate, supplier and staff contacts
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Dual address — work and home
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Linked to patient GP field
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CPD hours log by category
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Annual CPD return — printable for GOsC, CNHC and others
📦
Stock & Dispensary
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Products & Remedies tab — supplements, remedies, herbal preparations
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Practice Supplies tab — consumables you use but don't sell
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Cost price, sale price, unit, category and reorder level per product
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Supplier link — connects to contacts module
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Stock movements — purchase, sale, adjustment, write-off
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Products sold in session — linked directly to patient records
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Stock auto-updates on session save, reverses correctly on re-edit
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Low stock alert on welcome dashboard — amber warning at reorder level
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Transaction history — date filter, value totals, print / PDF
📄
Documents
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Practice Documents — contracts, policies, GDPR notices, cancellation policy
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Patient Documents — consent forms, insurance authorisations, GDPR sign-offs linked to patient records
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Document templates — reusable starting points with merge variables
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Merge variables — patient name, address, DOB, practitioner, practice details auto-filled
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Signed date tracking — consent and sign-off dates recorded and shown at a glance
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Print / PDF button — clean letterhead output on every document
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Seeded templates — Associate Contract, GDPR Privacy Notice, Consent Form, Cancellation Policy, Insurance Authorisation
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Access control — Admin to manage templates, Medium Level to create documents, all staff to view
🔗
Patient Enquiry Widget
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Embeddable enquiry form — patients request appointments from your own website
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Direct link or iFrame embed — works on WordPress, Wix, Squarespace or any site
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Practice notification email — name, phone, email, preferred time and condition note
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Patient confirmation email — reassures enquirer the practice will be in touch
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Enquiries log — all submissions stored in Setup regardless of email delivery
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No live diary exposed — practice confirms appointments manually, stays in control
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Unique practice token — secure per-practice link, activate/deactivate with one toggle
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Email options — PHP mail, SMTP or Mailgun/SendGrid supported
⚙
Setup & Administration
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Practice details, currency, date format, therapy type default
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Multiple practice locations — multi-site support
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Multiple practitioners — each with their own login and access level
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Appointment types and therapies — editable per practice
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Value lists — fully editable for all dropdowns across the system
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Medicines management — dedicated page for medicines, supplements, herbal and homeopathic lists with search, pagination and drag-to-reorder
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Colour labels — customisable per practice
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Review period — default and per-patient override
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Review reminder message — shown in patient banner
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Practice noticeboard — visible to all staff on welcome dashboard
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Hover tips on/off — turn off once staff are familiar
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Welcome dashboard on/off — use as daily landing or skip straight to patients
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Four access levels — Administrator, High, Medium, Low
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User management — display names, access levels, passwords
🏠
Welcome Dashboard
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Public landing page — pitch and feature overview for non-logged-in visitors
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Practice noticeboard — daily notes for all staff
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Recent activity log — patients and sessions added, by whom
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Due for review pane — overdue patients at a glance
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Recent medicines and remedies across all patients
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Treatment plans summary with progress bars
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Podiatry notes summary
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Low stock alert — amber warning pane when dispensary products reach reorder level
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All panes individually collapsible — remembered per device
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Module cards collapsible — hide once familiar with the system
🛠
Technical
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PHP 8.3 / MySQL 8 — fast, proven, widely supported
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Runs on Windows PC or laptop — any age
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Runs on Mac — including older Intel and PowerPC machines
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Runs on NAS — Synology, QNAP and others with PHP/MySQL support
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Runs on Raspberry Pi 4/5 — silent, low power, £50 hardware
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Runs on any Linux server or virtual machine
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No frameworks, no subscriptions, no cloud dependency
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Mobile responsive — portrait and landscape, phone, tablet, desktop
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GDPR compliant by design — data stays on your own network
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No data sent to third parties — ever
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One-time purchase — own it outright
💚

Built for new practitioners — priced to match

Good tools shouldn't be out of reach when you're just starting out or when expenses are stretched. PraxisClinic is available for the price of a single patient treatment, all in. No subscriptions, no hidden costs, nothing ongoing. You own it outright — install it, use it for life, move it to new hardware whenever you need to.

Try the demo

📷 Screenshot gallery     Software page — refer others to trial     © PraxisClinic — soul-trade.com — Practice management software for holistic and complementary health practitioners